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Why Plan Procurements?

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We all know that a plan is just a guess, because we don’t have control over the future. So why do we plan? To have an idea of how something will work out in the future, and although things hardly ever work out exactly as planned, when they do we are happy, and when they don’t we are sad cheska-lekarna.com.

With procurement planning it’s similar. We plan procurements for the coming period knowing that it’s just a best case scenario. We try to plan for uncertainties, but when it doesn’t work out it gives us an indication of how we’ve performed and we can use this to improve our future planning exercise. During execution, the closer we get to original plan, the better.

How about you, any thoughts on procurement planning?

Defects Liability

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The defects liability period is a form of warranty that is guaranteed either by the retention of the contractor’s performance security and corresponding bank guarantee, at the end of the period of performance of the contract. The defects liability period can also be covered by retentions made from payments to the contractor over the life of the contract. These retentions are usually no more that 10% of the contract value.

The defects liability security is kept to cover any repairs or defects found in the infrastructure built by the contractor. If a defect in the infrastructure is detected during the defects liability period, the contractor is notified and given the opportunity to repair the defect southafrica-ed.com. If the contractor is unable or unwilling to repair the defect, the purchaser has the right to use the funds retained for such purposes from the contractor.

Once the defects liability period passes, if no defects were discovered or those discovered were satisfactorily repaired by the contractor, the retention money is returned to the contractor or the defects liability guarantee released as stipulated in the contract.

What are your thoughts on defects liability?

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Debriefing in Public Procurement

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Debriefing is the act of informing suppliers, contractors or service providers that were not selected during a particular procurement process, of the reasons why they were not selected. Debriefing can be done orally or in writing. It may be mandatory or at the request of the bidder.

The purpose of debriefing is to inform losing bidders of the strengths and weaknesses of their bid or proposal and the reasons why they were not selected. A debriefing can be done just before the contract is awarded (during the standstill period -the period of time between the contract award decision and the actual award of the contract), or after contract award. But this must be stipulated in the procurement rules.

Depending on the procurement rules, a debriefing should include:

  • the selection criteria,
  • the score of the losing bidder being debriefed,
  • the reasons for the losing bidder’s score,
  • the score of the selected bidder, and impotenzastop.it
  • the name of the selected bidder.

The Goal of Public Procurement and Contract Administration

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The goal of public procurement is to award timely and cost-effective contracts to qualified contractors, suppliers and service providers for the provision of goods, works and services to support national and local government, and public services operations, in accordance with principles and procedures established in the public procurement rules.

The goal of contract administration is to ensure proper mechanisms are in place to monitor and evaluate contractors, suppliers and service providers’ performance in the fulfillment of their contractual obligations, and to ensure appropriate actions are taken to promptly remedy any deficiencies observed in contract execution or the contract scope, and terms and conditions.

On the basis of their specific goals, there is a clear distinction between public procurement and contract administration. That distinction, far from lessening the importance of one as opposed to the other, actually reinforces each by identifying and focusing on their specific purpose.

What are your thoughts on this? Agree? Disagree farmbrazil.com.br? Have something to add?

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Preventing Conflict of Interest

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It is important to start thinking about conflict of interest before beginning the bid or proposal evaluation process. All prospective members of the evaluation panel should sign a confidentiality and non-disclosure statement declaring absence of any family or business ties with firms and/or individuals being evaluated southafrica-ed.com.

After the names of the firms and/or individuals to be evaluated, are revealed to the evaluators, all panel members are expected to declare any potential or actual conflict of interest that may exists due to any past or present relationship they may have with any of the firms and/or individuals to be evaluated that may impede their ability to impartially evaluate any of the offers received. 

Procurement Review Process

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Once a decision has been made to award the contract, before signing the contract all participating bidders need to be informed of the intent to award. This requirement is governed by, and should be clearly stipulated in, the public procurement rules.

During the period stipulated for the intent to award, bidders having any claims related to the procurement process, and feel that they were or may be affected by the way the procurement process was carried out, are permitted to challenge the procurement process by submitting a formal claim to the procuring entity for presentation to an appointed independent procurement review body.

The procurement review committee will review the claim and decide on its merit, and the results could be to reject the claim. In this case, the procurement process will continue and the contract awarded as intended. If the procurement review committee accepts the claim for further review, this could lead to suspending and restarting the procurement process, compensating the aggrieved bidder or taking other actions stipulated in the procedures governing the procurement review process.

The procurement review process has certain limitations. There are time limitations on the submission of a claim cz-lekarna.com. To be acceptable, a claim must be submitted within a certain number of days after a particular event takes place or should have taken place. The procurement review process is also intended to handle claims related to the procurement process and if it was carried out according to procedures; as a result, claims of fraud, waste, and abuse should not be addressed in the procurement review process, unless clearly stipulated in the procurement rules.