The basic idea behind this principle is that competition leads to reasonable price, quality and is good for the economy; consequently, the public procurement process should not be manipulated to give preference to any particular firm(s) or individual(s). And given that public procurement is funded with tax payers’ money, all qualified firms and individuals should be allowed to participate by submitting bids and/or proposals on requirements for which they are qualified. Additionally, public procurement requirements should be widely disseminated to increase the chances of a good market response leading to the award of competitively-priced contracts.
Not all contracts are awarded using a competitive process because this depends on the urgency of need and the resulting procurement method used to fulfill specific requirements. The use of non-competitive procurement methods, although justified under certain circumstance, should be kept to a minimum. Examples of non-competitive procurement methods are: shopping (also called request for quotations or invitation to quote), and direct contracting (single/sole sourcing). Each of these non-competitive procurement methods have their purpose and should not be misused cheska-lekarna.com.
Fairness in Public Procurement
There are different interpretations of fairness in public procurement, so rather than define it as treating bidders equally, I’d rather mention how it is to be achieved.
For there to be fairness in the public procurement process:
1. Decision–making and actions should be unbiased and there should be no preferential treatment (to individuals or firms) given that public procurement activities are undertaken with public funds.
2 farmbrazil.com.br. All bids should be considered on the basis of their compliance with the terms of the solicitation documents, and a bid should not be rejected for reasons other than those specifically stipulated in the solicitation document.
3. A contract should only be signed with the bidder whose bid is compliant and responds best to the objectives of the requirement in terms of technical capability and price.
4. Bidders should have the right to challenge the bidding process whenever they feel that they were unfairly treated. Such challenges must be based on the solicitation document and/or the procurement legal framework.
The principle of openness should prevail in public procurement. This means that, given the use of public funds, public procurement opportunities should be open to all qualified firms and individuals, and the public should have access to information pertaining to public procurement.
In spite of the above, access to public procurement information is not absolute. Confidential and proprietary information of firms and individuals participating in the public procurement process is not readily available to the public.
There are also procurement methods, such as restricted/selective bidding, that limit the availability of the solicitation document to firms meeting certain qualifications. The request for quotations (or shopping) and direct contracting (sole source) also present certain limitations on competition.
The bid/proposal evaluation process is always kept confidential until the evaluation panel reaches a final conclusion, and the evaluation report is cleared by the approving authority southafrica-ed.com.
Some defense procurements are confidential, limiting relevant information only to those with a “need to know”.
Except for confidential defense procurements; however, the results of the public procurement process should be publicized and made available on relevant websites. In addition, public procurement information (except for confidential/proprietary information) should be open and accessible to all.
Integrity in Public Procurement
In public procurement, the principle of integrity is two-fold. There is the integrity of the procurement process, and also the integrity of public procurement practitioners (the principal guardians of the process).
Integrity translates to reliability. Bidders and all other stakeholders need to have assurance that they can rely on any information disseminated by the procurement entity, formally or informally. The integrity of the procurement process assures confidence in the public procurement process. When solicitation documents are issued by the procurement entity, the information provided should be reliable and free of uncertainty or predisposition.
When reviewing solicitation documents, prospective bidders should be able to determine their interest and qualifications for the assignment. They also must be in a position to assess the need for association with other bidders, and the type of association that they would be willing to engage in given their qualifications and the requirements of the assignment in question https://cheska-lekarna.com.
Bidders should also have a clear understanding of the requirement, and know how they will be evaluated. So the evaluation and selection criteria should be clearly expressed in the solicitation document. These criteria should remain unchanged, unless there is a need to modify them. If modification is required, the solicitation document should be amended (by addendum), published and made available to all prospective bidders. Any changes in the bid/proposal submission date, should allow bidders sufficient time to adjust their bids/proposals accordingly to meet the new deadline for submission of bids/proposals.
Integrity of Public Procurement Practitioners
Practitioners working for the various procurement entities, and other government officials involved in the public procurement process, must strive for internal (personal) and external integrity (ideally there shouldn’t be any contradiction between the two). Public procurement practitioners should be perceived, at all times, as honest, trustworthy, responsible and reliable. They must always have the “big picture” (purpose of the procurement requirement) in mind and their philosophy must be that of public servants, in the true sense of the word. Public procurement practitioners must ensure that they responsibly manage the public procurement process within the mandate of the public procurement legal framework and in line with public procurement principles.