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12 Questions to Ask When Defining Requirements for Civil Works Procurement

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When defining requirements for civil works procurement, the following are 12 questions to consider:

  1. What is required: a new construction, renovation, or repair?
  2. Why?
  3. Where?
  4. Is there in-house capacity to undertake the requirement or does it need to be contracted out?
  5. Do we have design and engineering capability in-house sverige-ed.com?
  6. Do we want the design and supervision done by one entity or by separate entities?
  7. Who will develop the technical specifications, drawings and bill of quantities?
  8. When does the requirement need to be satisfied?
  9. What is the procurement lead-time?
  10. How much funding is required?
  11. Are there sufficient funds available?
  12. Are there qualified contractors available in the market?

19 Questions to Ask When Defining Requirements for Services Procurement

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When defining requirements for the procurement of services, the following are 19 questions to consider:

  1. What type of service do we need?
  2. Why is the service needed?
  3. When?
  4. What are the details of the service required?
  5. Who can best describe the service required?
  6. Who can provide the service?
  7. Has the service been required before? If so, how was the requirement satisfied?
  8. Can it be provided in-house?
  9. Is external expertise needed to assist with the definition of the  requirement and with the evaluation, selection and contract administration?
  10. Is there local expertise available to provide the required service or is there a need for international expertise?
  11. Is the service expected to be one-off or continuous?
  12. What is the expected duration of the service sverige-ed.com?
  13. If, outsourced, what’s the procurement lead-time?
  14. What is the budget?
  15. Are there funds available?
  16. Are there budgetary constraints to obtaining the service?
  17. What procurement method is best suited to for soliciting this type of service?
  18. What type of contract would be most appropriate for this type of service?
  19. What entity would be responsible for contract administration?

Public Procurement Categories

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In Public Procurement there are generally three procurement categories: goods, works and services.

Goods are physical products purchased or manufactured on request farmbrazil.com.br. There is usually an element of service involved, such as when the agreement is for the purchase of goods to be assembled and/or installed. However, the extent of the service provided is directly related to acceptance of the goods purchased. Typical examples of goods are: office supplies and equipment, furniture, IT equipment, books, vehicles, medical supplies and other commodities.

Works are related to civil works; this includes new construction of structures of all kinds (buildings, highways, bridges, etc), renovations, extensions, and repairs. This category can also include, water and sanitation, transportation and electrical plant infrastructure.

Services are classified as consulting services and non-consulting services. In some cases, they are simply classified as services because of the difficulty, at times, in clearly determining the difference. The distinguishing factor between the two, however, is the degree of importance of the measurable physical output of the requirement.

Consulting services are usually intellectual in nature and are considered technical services the output of which is not equipment intensive. Advisory and project related services are typical consulting services; which includes: feasibility studies, project management, engineering services, finance and accounting services, training and development, to mention a few.

Non-consulting services, on the other hand, usually involve the used of equipment and specific methodologies to achieve their objectives. Some typical examples of non-consulting services are: equipment maintenance and repair, operation and maintenance services, utility management, installation and maintenance services, surveys and field investigations, and similar.

Goods and works are usually provided by firms, but consulting and non-consulting services are generally provided by firms as well as individuals.

20 Questions to Ask When Defining Requirements for Goods Procurement

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When defining requirements for the procurement of goods, the following are 20 questions to consider:
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  1. What do we need?
  2. Why?
  3. How many?
  4. When?
  5. What quality?
  6. For stock or immediate use?
  7. If for stock, do we have sufficient storage space?
  8. Where?
  9. Can we get the goods from another government entity?
  10. If not, can we make them?
  11. Who will make them?
  12. Do we buy them?
  13. Have we bought them before?
  14. Any known sources?
  15. What’s the cost?
  16. Are there funds available?
  17. Any funding constraints lien?
  18. Do we have the technical specifications?
  19. If not, who will prepare them?
  20. How long will it take to get the goods (procurement lead-time)?